EPCF Website

Welcome to the Employee Partners Care Foundation (E.P.C.F.).

There is an old saying that charity begins at home and as an Employee Partner, you are our most important asset. The E.PC.F. was founded in 2007 and is a 501(c)3 fund established to help ClubCorp’s Employee Partners in need of financial assistance in times of crisis. The E.PC.F. assists with hardships due to illness, injury, death, fire or other catastrophic events.

Guidelines for Determining Assistance

How to Request Assistance
The E.P.C.F. Board meets every Tuesday at 2 pm (Central). In order to best help the Employee Partner, please submit all requests by Monday at 12 pm (Central).

Temporary Assistance
Temporary assistance is defined as a situation that is devastating, but will not impact the Employee Partner for the rest of his/her life. The situation is expected to last several days, several weeks or several months. The examples are, but are not limited to:
• Broken limb/surgery
• Sick child, spouse, family member
• Temporary hospitalization
• Domestic abuse

Long-Term Assistance
Long-term assistance is defined as a situation that will affect the Employee Partner for the rest of his/her life. It not only affects the Employee Partner monetarily, but emotionally as well. It is expected that the Employee Partner may or may not return to full capacity. Aftercare may be required. The examples are, but are not limited to:
• Long-term illness
• Loss of limb
• Child, spouse, parent, family member diagnosed with ongoing disease
• Death of a family member (immediate or otherwise)

Death
Assistance may be given in the way of funeral payment and/or assistance with expenses after the death.
• $2500 - $5000 is given toward funeral expenses for a spouse and/or dependent(s). Life insurance, work
   status, and age of children is considered.
• Assistance for non-dependents, such as a parent or sibling, is $500 – $1000.
• Parents or siblings under the care of the Employee Partner will also be considered, with documentation.
• Assistance may be extended to the family if the primary wage earner of the home is deceased.
• Consideration is extended based upon the request of the family. It is expected that costs will vary.
• Costs may include airfare for the Employee Partner and/or family, as well as shipping of deceased.

Fire
Assistance due to a fire in an Employee Partner’s residence is extended in the form of gift cards. This allows the Employee Partner to purchase items lost as a result of the fire, smoke, and/or water damage.
• An amount, not to exceed $1500, is awarded to the Employee Partner, with consideration for homeowner’s
   or renter’s insurance.
• An additional amount, up to $500, is awarded per each immediate family member and/or child in the
   household. This does not include roommates.
• If the Employee Partner resides with his/her parents, assistance is given only to the Employee Partner, not
   the homeowner(s).
• In addition, assistance may be extended to the Employee Partner to find new housing. One month’s rent
   and deposit is standard.

Loss of Employment by Spouse
Assistance may be granted due to loss of employment by a spouse or significant other after review by the Board on an individual basis.
• An amount, not to exceed $1,000, may be awarded as a one-time-only gift.

Revisit
Revisit is defined as a request that has been approved by the E.P.C.F. Board, but further assistance is needed.
• Additional documentation is required, such as a physician’s letter.
• Revisits occur on occasion.
• The E.P.C.F. Board must explore all aspects of why a revisit is needed. If unclear, the General Manager of
   the Club must be consulted.
• The Board will typically accept requests from an individual employee partner a maximum of 3 times during
   a 12 month period. The collective maximum amount awarded during a 12 month period will be $5,000.

Natural Disaster
In the event of a natural disaster, such as a tornado, hurricane, or earthquake, Employee Partners may have the option to use their available vacation time. According to ClubCorp policy, Employee Partners may not use Personal Time, Sick Time, or borrow against Vacation Time to cover wages/hours lost due to the natural disaster. Also, if the Club is able to provide financial assistance (e.g. a pay advance), the Employee Partner should request the same from the Club. The E.P.C.F. generally does not provide support on a group basis or care packages.

All requests for assistance will be reviewed on an individual basis, and E.P.C.F. Request Forms should be completed in their entirety. Assistance will be awarded in the form of gift cards.

Worker’s Compensation/Work Injury Plan
Employee Partners Care Foundation (E.P.C.F.) requests are submitted for an Employee Partner, even though they are receiving WC Benefits.
• The WC Coordinator must investigate the request before proceeding.
• On occasion, it may be necessary to extend E.P.C.F. benefits in addition to WC benefits, based on the
   percentage of the WC payments.

Funds

Funds for the Employee Partners Care Foundation will come from Employee Partner donations as well as private donations. Employee Partners will be able to make a one-time donation or donate biweekly through a payroll deduction. Please see your General Manager for details.

Request Form

How to Request Assistance
The E.P.C.F. Board meets every Tuesday at 2 pm (Central). In order to best help the Employee Partner, please submit all requests by Monday at 12 pm (Central).  You must be a current Employee Partner of ClubCorp USA, Inc. to be considered for assistance by the Employee Partner Care Foundation (E.P.C.F.)

Assistance is for the Employee Partner and/or immediate family with regard to
illness, injury, death, fire, or other catastrophic events. Immediate family is defined as a spouse, child, or other family dependent, such as an adopted child or significant other.

Please refer to the Guidelines before submitting the E.P.C.F. Request form.

Request Form
(please print, complete and fax to 972.888.7534)

ALL REQUEST FORMS MUST HAVE THE GENERAL MANAGER SIGNATURE FOR CONSIDERATION.

Note: The E.P.C.F. does not pay medical bills, however, we do assist with living expenses that will allow you to offset medical expenses. The fund is not to be used for an Employee Partner’s personal financial setbacks. The E.P.C.F. is designed to assist ClubCorp’s Employee Partners and/or immediate family in times of crisis or catastrophic conditions.

Disclaimer: The information requested on the Employee Partners Care Foundation (E.P.C.F.) request form will be used by those involved with the Employee Partners Care Foundation for the limited purpose of this request and will be shared with the appropriate personnel for evaluation. The information will be retained at the corporate office but will not be maintained in the Employee Partner’s personnel file. The Employee Partners Care Foundation will not discriminate based on race, color, religion, sex and national origin.